This page was processed by aws-apollo5 in 0. Skip to main content. Copy URL. Abstract Modern academic library is a conglomeration of printed books and journals as well as electronic resources where both forms of the documents can be stored, retrieved and delivered as and when required.
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Hiteshkumar Chauhan Contact Author Independent email. Register to save articles to your library Register.
Not only does automation of library materials make it easier to find books, buy it also makes it easier to access journals and some books online from a home computer or elsewhere. The automation of library collections also allows the library to be more flexible when it comes to any increases in demand.
Automation is also a way of preparing the collection to become sustainable with the ever-increasing shift to a technology-based society, in terms of information dissemination, paired with the ever-decreasing amount of funding for libraries. Automation will help libraries who begin to struggle and are forced to lay off staff. Switching to an automated system allows libraries to add on features when they become available in the future, in stead of having to do a complete overhaul of their collections and cataloging methods.
From the user point of view cataloguing system is most important and also forms the base for other library activities. This software can export data in ISO format and therefore at later stage if one decides to go in for some other software, data transfer poses no problem. With the recent government policy the PCs and other accessories have become affordable.
The cost of different hardware has been listed in the annexure I.
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The in-house training for handling the software is usually provided by the developers and one can choose the software which can suit their budget. The training of library staff also depends on the level of automation. If one decides to go only for cataloguing a minimum training of one or two weeks duration will enable the librarians to develop a database and maintain it. The job becomes easy as most of the institutions have systems department with computer professionals maintaining the network.
Fourthly lack of support from the management, may be owing to budget constraints, will be one of the barriers.
Here the role of librarians becomes crucial in convincing the management that the users of libraries will also be the major beneficiaries of automation. Also, the skill and initiative play a major role in convincing the management. The fifth reason could be retrospective conversion of data. As mentioned earlier the manpower saved could be utilized for retrospective conversion and later on for analytical cataloguing.
However, most of the libraries have taken time bound project for this purpose. Once a database with bibliographic details is developed, the same data can be used for circulation activities. Following criteria might help the librarians to select the right software for other housekeeping operations: Who are the developers, whether an institution, or reputed company or few individuals. The preference is for institution and second preference is for the reputed company. One has to be skeptical about the software developed by individuals as there will be no continuity How many times the software has been revised since the time of its first launch.
How many parameters are available for each module. More the parameters better will be the flexibility and needs no or minimum customization. Whether it is web interfaceble Whether it can be interfaced with the e-mail system of the campus network.